how to print adobe pdf with comments

how to print adobe pdf with comments

Do you ever find yourself needing to print an Adobe PDF document that includes annotations or comments? If so, you’ve come to the right place!

How to Print Adobe PDF with Comments

Printing an Adobe PDF document that contains comments can be a bit tricky, but it’s definitely doable with the right tools and steps. Here’s a detailed guide on how to achieve this:

Step 1: Ensure Your PDF Has Comments

Before you start printing, make sure your Adobe PDF file has comments included. These comments are typically added during the editing process using Adobe Acrobat Reader or Adobe Acrobat Pro. They appear as text boxes with arrows pointing to specific areas of the document.

Step 2: Open the PDF Document

Launch Adobe Acrobat Reader or Adobe Acrobat Pro. Open the PDF document you want to print. Make sure all comments are visible and properly formatted.

Step 3: Prepare for Printing

To ensure that the comments remain intact when printed, follow these steps:

Option A: Using Adobe Acrobat Pro DC

  1. Navigate to the Print Dialog: Click on the “File” menu at the top left corner of the screen and select “Print.”
  2. Select Printer Settings: In the Print dialog box, click on the “Settings” button.
  3. Enable Print Annotations: Under the “Document” tab, check the box labeled “Print annotations.”
  4. Choose Printer and Paper Settings: Select the printer and paper settings as needed.
  5. Click OK: Apply the changes and click “OK” to start the printing process.

Option B: Using Adobe Acrobat Reader

  1. Navigate to the Print Dialog: Click on the “File” menu at the top left corner of the screen and select “Print.”
  2. Select Printer Settings: In the Print dialog box, click on the “Options” button.
  3. Enable Print Annotations: Under the “Page Range” section, check the box next to “Print selected pages.”
  4. Select Pages with Comments: Choose the pages that contain comments from the drop-down list.
  5. Choose Printer and Paper Settings: Select the printer and paper settings as needed.
  6. Click OK: Apply the changes and click “OK” to start the printing process.

Step 4: Print the Document

After configuring the settings, click “Print” to begin the printing process. The comments should now be printed alongside the document, maintaining their original formatting and location.

Additional Tips

  • Save Original File: Before making any changes, save your original PDF file in case you need to revert back to its initial state.
  • Backup Comments: If you frequently work with PDFs containing comments, consider exporting them into a more editable format like Word or Excel for easier management.
  • Check Compatibility: Ensure that the printer you use supports printing of PDF files with annotations. Some older printers may not support this feature.

Conclusion

Printing Adobe PDF documents that include comments can be straightforward if you follow the right steps. By ensuring your document is properly configured and using the appropriate tools, you can maintain the integrity of your annotations when sharing or distributing your content.

Frequently Asked Questions (FAQ)

Q: Can I print Adobe PDF comments without Adobe Acrobat? A: While Adobe Acrobat is necessary to add comments, you can use other PDF viewers like Foxit PhantomPDF or Nitro Pro to view comments, though they may not offer the same level of annotation functionality.

Q: What happens if my printer doesn’t support printing annotations? A: If your printer doesn’t support printing annotations, you might need to print the document without annotations first and then manually add the comments after printing. Alternatively, you could use a cloud-based service that supports printing with annotations.

Q: Are there any free alternatives to Adobe Acrobat? A: Yes, there are several free options available, including Adobe Acrobat Online (for viewing and some editing), SumatraPDF (a lightweight PDF viewer), and Foxit PhantomPDF Lite (which offers basic annotation features).